GPPCMA Scholarship Winners!

The PCMA Education Foundation has released the names of the winners of several of their annual scholarships, and I am pleased to announce that the Greater Philadelphia Chapter had 4 student winners, each winning the Roy B. Evans Scholarship.

Ashley Akright, Penn State University
Peter DiOrio, Penn State University
Tara Miller, Temple University
Sara Quinteros-Fernandez, Penn State University

The Roy B. Evans Scholarship is a $5,000 award for tuition, underwritten by the PCMA Education Foundation. Students are chosen based on their academic record, hospitality work experience, current and planned involvement in the hospitality industry, recommendations by their faculty and work supervisor, and PCMA involvement.

The full press release can be found HERE.

MORE SCHOLARSHIPS ARE STILL AVAILABLE! Deadlines for the following are October 1, 2008!

Annual Meeting Scholarship
The PCMA Education Foundation is sponsoring a scholarship for up to three (3) students to work and attend the 2009 PCMA Annual Meeting in New Orleans, LA. This is an opportunity for student members to join industry professionals and gain valuable experience that will prepare them for a career in the meetings industry.

Chairman's Scholarship
NYC & Company Convention and Visitors Bureau is proud to sponsor the PCMA Chairman's Scholarships, originally established to honor James H. Youngblood, PCMA's Chairman of the Board in 2001. This annual award will allow up to two (2) PCMA student members to attend the 2009 PCMA Annual Meeting in New Orleans, LA. This is an excellent opportunity to network with Industry Leaders and fellow students while enjoying the special distinction of being a 2008 Chairman's Scholar.

Student Chapter of the Year Award
The annual Student Chapter of the Year (SCOTY) Award is awarded to up to 4 (four) PCMA student chapters that best demonstrate overall leadership, academic excellence, community/campus involvement, web site development, membership growth and participation in the hospitality industry. This scholarship is sponsored by the PCMA Education Foundation. The four winning chapters are awarded up to $500 to fund an educational, community service or membership program to spend during the 2008-2009 school year.

Additional information on these scholarships and how to apply will be posted on the PCMA Education Foundation Website, which can be found by CLICKING HERE.

Conference Coordinator / Conference Registrar in NY

The International Baccalaureate (www.ibo.org) is a non-profit educational organization offering curriculum and assessment worldwide. IB is a recognized leader in the field of international education. IB Programmes encourage students to be active learners, well-rounded individuals and engaged world citizens.

The North American regional office of International Baccalaureate provides a wide range of services to IB World Schools and to prospective schools that are interested in our programs. In addition, IB North America offers a full array of professional development opportunities for teachers and administrators throughout the year.

The IB North American regional office of International Baccalaureate currently located in New York, NY is looking for a:

Conference Coordinator / Conference Registrar Band Level 8 = $33,000 - $37,400

Prospective and authorized schools that wish to offer the IB Programmes must send faculty to professional training workshops. The conference coordinator will liaise with hotels, vendors, programme staff, faculty and delegates to plan the logistics of teacher training workshops.

The position will also have the overall responsibility for processing a school’s request for enrollment in IB North America workshops.

The Conference Coordinator / Conference Registrar is responsible for:

• Responsible for all communications with faculty leaders and staff
  for upcoming IB North America workshops
• Creating and maintaining accurate workshop reports, volunteer
  database, and other workshop related documents while coordinating the
  logistics for 4 – 6 workshops annually
• Provide workshop leaders with appropriate material for their subject
  session
• Provide exceptional customer service onsite to workshop
  participants, faculty leaders and staff
• Financial responsibility for accurately processing all invoices and
  expense claim forms from faculty leaders related to workshops
• Act as a support system for conference registrar during peak
  registration periods

Requirements:

• A combination of experience, education, and training that would provide the level of knowledge and ability required for the position
• Meeting planning experience desirable
• Excellent communication skills – both written and oral
• Proficiency in Microsoft Office (especially Word, Excel and database)
• High level of organizational and interpersonal skills
• Skilled in using standard office equipment
• Ability to work independently and as part as a dedicated team
• Must have a flexible work schedule and be willing to work extended hours

Application Process:

Please submit a curriculum vitae/resume with a cover letter outlining your interest in, salary requirements and qualifications for, this particular post to:

Human Resources Department
International Baccalaureate North America
475 Riverside Drive, Suite 240
New York, NY 10115

E-mail: ibnahr@ibo.org

**INCOMPLETE APPLICATIONS WILL NOT BE REVIEWED

Complimentary Student Webinar

Graduation season is fast approaching...
Ease the transition from classroom to career with the complimentary PCMA Student Webinar "From Classroom to Class Act: Making the Transition from Student to Meeting Professional" on Tuesday, April 15, 2008.

Created for YOU by a George Washington University Event Management class, this Webinar presents you with the opportunity to join industry veteran Joan Eisenstodt on April 15th for a candid discussion with recent graduates and established meeting professionals who will share their personal triumphs and lessons learned.

Attend this session to:

• Define "professionalism
• "Build effective working relationships with supervisors and co-workers
• Identify a mentor and how to maintain a long-term relationship

From Classroom to Class Act: Making the Transition from Student to Meeting Professional

When: April 15, 2008
Time: 1 p.m. - 1:45 p.m. Eastern
12 p.m. - 12:45 p.m. Central
11 a.m. - 11:45 a.m. Mountain
10 a.m. - 10:45 a.m. Pacific
Cost: Complimentary

Register Today - Click Here!

This PCMA Student Webinar is brought to you by the Walter E. Washington Convention Center

Top 5 Reasons to Get Active in Community Service

5. Free T-shirts for In Sync Day
4. Learn the art of Bingo calling
3. Hone your “Top Chef” Skills for Ronald McDonald House Guest Chef Programs
2. Network with chapter members


And the # 1 reason is to get active in community service is...
...Put a smile on someone’s face !

Greater Philadelphia Chapter of PCMA

Spring Events for the St. Christopher’s Hospital Ronald McDonald House

April 9
House Entertainment and Guest Room Supplies Donation Drive

Collection at the chapter meeting

May 13
4:00-7:30pm
Guest Chef Dinner Program

Contact Jolene McNeil at jmcneil@fernley.com for more information or to volunteer.

Be Green - Philly Chapter Meeting Evening of April 9th!

Don't let Green Make You See Red. "Green" is one of the most discussed topics in our industry today. In this session, an industry advocate will discuss and educate participants regarding the types of environmental-related requests proposed in the industry as they relate to meetings and events. Contract terms and provisions will be included as it relates to those provisions. Discussion will also encompass the legal and risk related aspects of certain requests and the corresponding cost analysis.

Objectives:
• Educate participants on the most common environmental-related requests for meetings and events.
• Educate participants regarding the availability of green initiatives at facilities and the challenges to the facility to attempt to comply with certain requests, including the evaluation of cost and capabilities to achieve "greenness" now and in the future.
• Educate participants regarding legalities of certain environmentally based requests as it relates to meetings.

Kelly Franklin Bagnall has represented and consulted with owners and managers of hotel and resorts in virtually all aspects of operational matters, including contract creation and negotiations, handling disputes involving litigation, arbitration and attending to risk management and security issues. Kelly is a partner with the law firm of Brown McCarroll, L.L.P. a member of the State Bar of Texas, as well as a number of industry associations.

Agenda for Wednesday, April 9, 2008
5:00pm - Registration
5:30pm - Opening remarks
5:45pm - Program
7:00pm - Reception

Location:
The Hub Cira Centre
(Attached to 30th Street Station)
2929 Arch Street Suite 200
Philadelphia, PA 19104
267-519-5260 or 877-the-hub1

If you would like more information, please CLICK HERE.

If you would like to attend, please contact the chapter administrator:
Erica Keagy
610-220-1232
gppcma@comcast.ne

Event Planner/ Office Administrator Position in Delaware

The Committee of 100

The Committee of 100 is a business organization that promotes responsible economic development and addresses issues which affect Delaware’s economic health. Membership includes both small and large businesses, firms, and organizations representing a diverse range of professions including banking, law, engineering, architecture, advertising, accounting, development, insurance, construction, printing, transportation, real estate, utilities, medical institutions, and retail.

The Committee of 100’s mission is to keep Delaware’s economy healthy. A healthy economy not only benefits member businesses, but also, enables the community to more effectively address quality-of-life issues such as education, the environment, health care, public safety, housing, transportation, recreation, the arts, and social services. The committee of 100 has, since 1967, monitored the City, County, and State to bring expertise and a balanced perspective to address issues which could impact Delaware’s economic health and quality of life.

Office Administrator/Event Planner Position

The Committee of 100 is seeking a person with excellent organizational, administrative, and writing skills, event planning experience, and technology expertise to serve as Office Administrator/Event Planner. The Office Administrator/Event Planner will support and report to the Executive Director. Office Administrator Duties As Office Administrator, this person will be responsible for the management of the office and support of the Executive Director. Responsibilities include monitoring the work of the Administrative Assistant; writing letters, minutes, and reports; reviewing records, including membership, financial, and administrative data; negotiating vendor contracts; managing office equipment and systems, printed materials and the website, the Scholarship process and sponsorship programs.

Event Planner Duties

As Event Planner, this person will be responsible for providing office management of the Annual Dinner Auction, including meeting with and supporting the Dinner Auction Committee; monitoring records; writing letters; workgin with vendors; managing printed materials and the PowerPoint presentation; identifying, obtaining, tracking, storing, and delivering items; managing the setup, event, and followup. The Event Planner will also be responsible for identifying and managing additional fund-raising events.

Candidate Requirements

The Office Administrator/Event Planner must possess excellent organizational, administrative, and writing skills; event-planning experience; and technical expertise, including knowledge of WordPerfect, Word, Excel, and the ability to quickly learn and become adept at utilizing new software applications and new technology. Knowledge of QuickBooks and PowerPoint a plus. As the Committee of 100 is a membership organization, the Office Administrator/Event Planner must interact well with people.

If you are interested in this position, please contact:
The Committee of 100
704 King Street
Suite 512
P.O Box 512
Wilmington, Delaware 19899
Phone: 302-654-6115
Fax: 302-654-1556
http://www.committeeof100.com/

Internship with GEP Philly

About GEP Philly:

At GEP Philly, we specialize in the design and management of group events. Our services include airport meet & greet, group tours, spouse programs, entertainment, themed receptions and dinners, team building programs and complete VIP services for corporations, associations, incentive travel and non-profit institutions. We operate out of our headquarters location in the heart of Center City Philadelphia, and maintain two satellite on-site offices at the Philadelphia Marriott Downtown Hotel and Loews Philadelphia Hotel.


As a professional DMC and member of ADME - the Association of Destination Management Executives - we possess extensive local knowledge and resources, and are experts in the venues and services available for group activities. We partner with our clients to achieve their business objectives by incorporating the most exciting locations and elements that reflect the distinct character of Philadelphia.

Primary Objective of Position:
Support the GEP Philly team by providing assistance in the areas of sales, project development, operations and administration to gain a better understanding of what a Destination Management Company does.

Sales:
- Assist sales department with marketing campaigns – addressing gifts to recipients, deliver gifts to hotels
- Assist sales team for site visits. Order vehicle, script out timeline and venue information
- Research companies/conventions for leads
- Help package and prepare Fed Ex proposals
- Help sales reps in hotels with projects
- Updating databases and maintain lists for holiday cards
- Re-stock give-away items
- Assist with PDF’ing word files for clients

Project Development:
- Assist in securing space and services for client proposals
- Research new products, venues, themes and ideas for proposals
- Data entry into ACT! & WebDMC systems for current vendors and clients
- Custom label CD’s for popular entertainment options we send to clients
- Assist in the creation of GEP presentations, including Award Submissions and Special proposals for clients

Operations:
- Organize the internal tabs and information for the part time staff binders
- Assist Operations Managers with organizing part time staff uniforms, nametags, signage and binders prior to a program
- Updating Part time Staff Contact Information in Database
- Re-stock client gift items such as coffee mugs, gift cards, etc.
- Assist with reserving Part Time Staff for specific dates and times
- Running program related errands (picking up rental cell phones, uniforms at dry cleaners, printed materials, etc.)
- Assist with packaging and shipping of Client Thank you gifts
- Shadow Ops Manager on larger programs when necessary

Administration/General:
- Ladies in the Biz—coordinate a meeting and location, negotiate specials, send out evite list, etc for one evening event
- Administrative duties including ordering office supplies, filing, copying, faxing, data entry, mailing and running errands.
- Organize part-time staff refresh meetings (organize, maintain RSVP list, get food, nametags)
- Help track vendor referrals
- Organize back closet; order shelves, hooks, etc to display
- Assist administration manager with issues with telephones, cell phones, fax machine, Xerox machine, computer problems, printers, email

If anyone is interested in applying for this position, please contact:

Tricia Kornutik
Finance & Administration Manager
GEP Philly
The Phoenix Building
1600 Arch Street ~ Suite 200
Philadelphia, PA 19103
Tel:267-514-2626
Fax:267-514-2728
Email: tkornutik@gepphilly.com
www.gepphilly.com