Internship with GEP Philly

About GEP Philly:

At GEP Philly, we specialize in the design and management of group events. Our services include airport meet & greet, group tours, spouse programs, entertainment, themed receptions and dinners, team building programs and complete VIP services for corporations, associations, incentive travel and non-profit institutions. We operate out of our headquarters location in the heart of Center City Philadelphia, and maintain two satellite on-site offices at the Philadelphia Marriott Downtown Hotel and Loews Philadelphia Hotel.


As a professional DMC and member of ADME - the Association of Destination Management Executives - we possess extensive local knowledge and resources, and are experts in the venues and services available for group activities. We partner with our clients to achieve their business objectives by incorporating the most exciting locations and elements that reflect the distinct character of Philadelphia.

Primary Objective of Position:
Support the GEP Philly team by providing assistance in the areas of sales, project development, operations and administration to gain a better understanding of what a Destination Management Company does.

Sales:
- Assist sales department with marketing campaigns – addressing gifts to recipients, deliver gifts to hotels
- Assist sales team for site visits. Order vehicle, script out timeline and venue information
- Research companies/conventions for leads
- Help package and prepare Fed Ex proposals
- Help sales reps in hotels with projects
- Updating databases and maintain lists for holiday cards
- Re-stock give-away items
- Assist with PDF’ing word files for clients

Project Development:
- Assist in securing space and services for client proposals
- Research new products, venues, themes and ideas for proposals
- Data entry into ACT! & WebDMC systems for current vendors and clients
- Custom label CD’s for popular entertainment options we send to clients
- Assist in the creation of GEP presentations, including Award Submissions and Special proposals for clients

Operations:
- Organize the internal tabs and information for the part time staff binders
- Assist Operations Managers with organizing part time staff uniforms, nametags, signage and binders prior to a program
- Updating Part time Staff Contact Information in Database
- Re-stock client gift items such as coffee mugs, gift cards, etc.
- Assist with reserving Part Time Staff for specific dates and times
- Running program related errands (picking up rental cell phones, uniforms at dry cleaners, printed materials, etc.)
- Assist with packaging and shipping of Client Thank you gifts
- Shadow Ops Manager on larger programs when necessary

Administration/General:
- Ladies in the Biz—coordinate a meeting and location, negotiate specials, send out evite list, etc for one evening event
- Administrative duties including ordering office supplies, filing, copying, faxing, data entry, mailing and running errands.
- Organize part-time staff refresh meetings (organize, maintain RSVP list, get food, nametags)
- Help track vendor referrals
- Organize back closet; order shelves, hooks, etc to display
- Assist administration manager with issues with telephones, cell phones, fax machine, Xerox machine, computer problems, printers, email

If anyone is interested in applying for this position, please contact:

Tricia Kornutik
Finance & Administration Manager
GEP Philly
The Phoenix Building
1600 Arch Street ~ Suite 200
Philadelphia, PA 19103
Tel:267-514-2626
Fax:267-514-2728
Email: tkornutik@gepphilly.com
www.gepphilly.com